Medical Assistant (VAC/255)

Reference: VAC/255
Region: Brussels (center)
Sector: Pharmaceutical Industry
Type of contract: Permanent - Full Time
Category: Clinical trials

The Medical Assistant will give administrative support to the Medical Department and perform all requested secretarial tasks.

Description

  • Prepare site and office filing systems and archiving of in-house files;
  • Support the Clinical Operations group with the purchasing of material for the clinical trials and the shipment of the material to the sites;
  • Arrange for destruction of ‘non-archive’ materials post-study;
  • Organize Advisory Board meetings (contract, location, catering, payment, follow-up);
  • Prepare contracts for medical meeting or advisory boards on request;
  • Medical Need Program (MNP): ensure sample request approval, enter the request in excel-file, take contact for placing the order and do the follow-up and communication;
  • Translate essential documents in local language or coordinate the translation with translation agencies;
  • Take calls, distribute faxes and prepare outgoing mail;
  • Create purchase orders and transmit to accounting department;
  • Ensure new people get access granted to the building and system facilities;
  • Act as back-up for other assistants of the Medical Department.

Profile

  •  Strong communication skills in French, Dutch and English;
  • Very good organization skills;
  • Dynamic, team player; precise and flexible;
  • Good interaction with doctors and customers;
  • Assertive and pro-active;
  • Excellent knowledge of MS Office (Word, PowerPoint, Excel).

Education

  • Bachelor degree in Secretary.

Languages

English: Very Good
Dutch: Very Good
French: Very Good
German: Not applicable